Privacy Policy

Nexus is committed to protecting your information. This privacy notice provides details about the information we collect about you, how we use it and how we protect it. It also explains your rights and how to contact us if you have questions about how we use your information.

Table of Contents:

  1. Data protection contacts
  2. Information about Nexus
  3. Scope of our privacy notice
  4. Ways in which we obtain personal information
  5. Categories of information
  6. Purposes and lawful grounds of our processing personal information
  7. Legitimate interests
  8. Marketing and Preferences
  9. Analytics and Advertising Services Provided by Others
  10. Sharing your information
  11. Your rights

Data protection

If you have any questions, comments, complaints or suggestions in relation to this notice, or any other concerns about the way in which we process information about you, please contact us. If you are not satisfied with the response from our Privacy Team, you can contact us.
You also have a right to make a complaint to your local privacy supervisory authority. If you are in the EU, you can lodge a complaint with another supervisory authority which is based in the country or territory where:

  • You are living
    • You work, or
    • The alleged infringement took place.
  • Information about Nexus In this privacy notice, references to “Nexus”, “Nexus co-working spaces”, “we” or “us” or “our” are to RAAN Nexus co-working spaces business center.
  • Scope of our privacy notice
    • This notice applies to anyone who interacts with us in relation to our products and services (“you”, “your”), via any channel (e.g. app, website, email, phone, walk-ins or via a third party etc.).
    • This privacy notice applies to entities who enquire about, purchase or make use of our products and services, such as when a user signs up with us, requests on-demand services, contacts customer support, or otherwise communicates or interacts with us.
    • It describes how we handle your information, regardless of the way you contact us (e.g. app, website, email, phone, walk-ins etc.). Sometimes we will provide you with additional information or notices, depending on the way we interact with each other, e.g. if you use particular functionality on our app, we may explain how that functionality uses your information.
    • NEXUS’s website and app is not aimed at children, and we do not allow children to book workspaces without a responsible adult. This privacy notice is therefore not aimed at children. If you provide us with information about your children, it is processed as described in this notice.
    • If you have any questions about this, please contact us.
  • Ways in which we obtain personal information

We obtain personal information from you and from agents and others who book workspaces for you. Where you provide us with information about other individuals (e.g. your employees/partners, co-workers who will use the workspace), you must ensure that they have seen a copy of this privacy policy and are comfortable with you doing this.

We obtain personal information from you through your interactions with us, including by telephone (please note that we record or monitor our calls for compliance and quality assurance purposes), by email, via our websites, via our apps, via post, via, social media or face to face.
We also obtain your personal information from third parties such as:

  • Agencies through which you book workspaces
    • Service providers who work with us in relation to our product or service
  • Categories of information
    • Contact Information: We collect your name, user name, address, e-mail address and telephone number(s),Whats app contact number.
    • Location Information: We may derive your approximate location from your IP address so that we show you more relevant content (e.g. workspaces near you). You can choose to allow our app to access location services so that we can suggest nearby workspaces. This will mean that we collect the precise location of your device when the app/website is running both in the foreground and the background.
    • Transaction Information: We collect transaction details related to your use of our services, e.g. type of service requested, date and time the service was provided, amount charged, and other related transaction details. If someone else uses an NEXUS referral code you have given them, NEXUS may associate that other person with you to ensure that you receive the benefit of having made that referral.
    • Account History: We collect details of your bookings and of contact we have had with you, such as complaints or incidents.
    • Usage and Preference Information: We collect information about how you interact with our website, app or other Services, including IP addresses, search terms and parameters and device information (you’ll find more information about this in our Cookie Statement)
    • Log Information: We collect server logs, which may include information like device IP address, access dates and times, app features or pages viewed, app crashes and other system activity, type of browser, and the third-party site or service you were using before interacting with our Services.
    • Device Information: We collect information about your mobile device, including, for example, the hardware model, operating system and version, software and file names and versions, preferred language, advertising identifiers, device motion information, and mobile network information to help us understand how our website/app is performing across a range of devices and to help us identify the cause of “crashes” and potential performance improvements.
    • Call and SMS Data: We make it easier for you to contact center managers. In connection with this, we receive call data, including the date and time of the call or SMS message, the parties’ phone numbers, and the content of the SMS message.
    • CCTV: We may also collect your personal information if you access our premises and we use CCTV to monitor those premises.
    • Wi-Fi: on your use of Wi-Fi offered at our workspaces, we will collect login information (which may include your email) and usage information that tells us how you use the Wi-Fi.

Sometimes you may choose to give us special category information about you or others which may attract extra protections under data protection laws.

  • Purposes and lawful grounds of our processing personal information

We process your personal information for the purposes set out in this notice, based on the legal grounds set out under the Read More text. Different legal grounds apply depending on what category of personal information we process. Standard personal information is normally processed by us on the basis that it is necessary for the performance of a contract, our or a third parties’ legitimate interests or law. Further information about this and special category processing grounds is set out below.

We process standard personal information about you on the basis that it is:

  • Necessary for the performance of a contract: where we have a contract with you, we will process your personal information in
    • order to fulfil that contract (i.e. to provide you and others you have booked workspaces for with products and services).
  • In our or a third parties’ legitimate interests: details of those legitimate interests are set out in more detail below.
    • Where we are required to or is otherwise permitted by law


We process special category information because:

  • You have manifestly made it public:
    • Processing is necessary for reasons of substantial public interest, on the basis of law: for example, if you are taken ill or have an accident at your workspaces, we may have to keep a record of the incident for health and safety purposes;
    • We have your consent: we would ask for any consent to process your special category data separately (your consent is not assumed simply because you have read this privacy notice);
    • Processing is necessary for the establishment, exercise or defense of a legal claims
  • Legitimate interests

We process your personal information for a number of legitimate interests, including providing you with services, administering our relationship with you, for marketing and service/product improvement purposes and in order to exercise our rights or handle claims. More detailed information about our legitimate interests is set out below.

We process your personal information for the following legitimate interests (taking into account your interests, rights and freedoms):

  • To provide and administer our products and services in respect of your using e.g. provide products and services requested, send service communications (including updates about your workspaces arrangements), facilitate payments, send receipts and provide customer support;
    • To ensure that you can interact with us securely, e.g. we authenticate users;
    • To improve our services and develop new features for the app, website and offering, including to troubleshoot software bugs and operational problems; to conduct data analysis, testing, and research; and to monitor and analyze usage and activity trends;
    • To send you marketing communication that we think will be of interest to you (including information about products, services, promotions, news, and events) and to personalize your experience of us (in each case as permitted by law), including to identify your preferences, provide or recommend features, content, social connections, referrals, and advertisements. You can opt-out of marketing at any time by clicking the unsubscribe link in any emails you receive, adjusting your device settings to block notifications or contacting us.
    • To prevent fraud and abuse of our services;
    • To enforce or apply our website terms of use, our policy terms and conditions or other contracts, or to protect the rights, property, or safety of NEXUS, our customers, or others;
    • To exercise our rights and to defend ourselves from claims; or
    • To participate in, or be the subject of, any sale, merger or acquisition or all or part of the NEXUS business.

To ensure that the processing of personal information we carry out for the purpose of achieving these interests is proportionate, we have carefully balanced these legitimate interests and your interests and fundamental rights and freedoms. For further details of this balancing test, please contact us.

  • Marketing and Preferences
    • We use your personal information to send you marketing by post, telephone, social media platforms, email, SMS, application notifications and silent notifications to track installation status of the application. We may also use your personal information to carry out online paid marketing activities in the nature of retargeting.
    • We also use technology to help us understand your personal preferences and interests so that we can send recommendations and marketing communications that are likely to be of more interest to you. Using technology in this way is sometimes known as profiling.
    • If you wish to unsubscribe from emails sent by us, you can do so at any time by clicking on the “unsubscribe” link that appears in all emails and by adjusting the settings on your device to turn off notifications from our app. Otherwise, you can always contact us to update your contact preferences. You may also object to profiling relating to direct marketing by contacting us.
  • Analytics and Advertising Services Provided by Others
    • Third parties provide us with audience measurement and analytics services that analyze your online interactions (both with the NEXUS and other websites), serve you with tailored marketing and report on the performance of that marketing. We also use Google Place API to make suggestions based on your location or search strings.
    • We may allow others to provide audience measurement and analytics services for us, to serve advertisements on our behalf across the Internet, and to track and report on the performance of those advertisements. These entities may use cookies, web beacons, SDKs, and other technologies to identify your device when you visit our site and use our Services, as well as when you visit other online sites and services.
    • NEXUS Workspaces is using Google Place API for place prediction. Please refer to their privacy policy.
  • Sharing your information

We share your information within the NEXUS Group and with others who help us provide services to you (e.g. your channel partners, brokers etc). We also share your information in accordance with the law. We share your information for the purposes set out in this privacy policy, with the following categories of recipients:

  • Other members of the NEXUS Group;
    • With Workspaces to enable them to provide the services you request, e.g.;
    • Third party suppliers who help deliver products or services on our behalf, or who have partnered with NEXUS in connection with services or a relevant promotional offering, as well as other apps or websites that integrate with our API or Services, or those with an API or Service with which we integrate;
  • Your contact if you use a referral feature:
    • The general public, if you submit content in a public forum, such as blog comments, social media posts, or other features of our services that are obviously viewable by the general public. For example, you may choose to use social sharing features and related tools which let you share your NEXUS experience with other apps, sites, or media, and vice versa. Your use of these features enables the sharing of information with your friends or the public, depending on your social sharing service settings. Please refer to the privacy policies of those social sharing services for more information about how they handle the data you provide to or share through them;
  • Third parties where we have a duty to or are permitted to disclose your personal information by law (e.g. law enforcement officials, government authorities);
  • With the police in the exercise of their functions or with others as required by a court order:
    • Third parties in connection with any merger, sale of company assets, consolidation or restructuring, financing, or acquisition of all or a portion of the NEXUS Group’s business, in which case personal data held by it about its customers or visitors to the website may be one of the transferred assets.

Where we share your personal information, appropriate protections will be in place to protect your personal information as required by data protection laws. Sometimes, we may share information in an aggregated, pseudonymized and/or anonymized form which cannot reasonably be used to identify an individual.

Your rights

Data protection laws in the EEA and some other countries provide individuals with rights in relation to the information that NEXUS holds about them on some computer and paper records. These include rights to access, correct, delete, restrict the use of, object to the use of, port to another person, and withdraw consent to the use of, your information. Exceptions may apply to these rights.

The data protection laws in the EEA and in some other countries provide individuals with the following rights:

  • Right of subject access: The right to make a written request for details of personal information we hold about you and to request a copy of that personal information.
    • Right to rectification: The right to have inaccurate information about you rectified.
    • Right to restriction of processing: The right to request that your personal information is only used for restricted purposes.
    • Right to object: The right to object to the use of personal information (including the right to object to marketing and profiling relating to direct marketing).
    • Right to data portability: The right to ask for personal information you have made available to us to be transferred to you or a third party in machine-readable formats.
    • Right to data portability: The right to ask for personal information you have made available to us to be transferred to you or a third party in machine-readable formats.
    • Right to withdraw consent: We do not normally rely on consent as a basis for processing your personal information. We will only ask for your consent in very limited circumstances and, if we do so, will make it obvious to you when we are asking for that consent and what that is for. You have the right to withdraw any consent you have given us to handle your personal information. If you withdraw your consent, this will not affect the lawfulness of use of your personal information prior to the withdrawal of your consent.

These rights may not apply in all cases. If we do not comply with your request, we will explain why. In response to a request, we will ask you to verify your identity if we need to, and to provide information that helps us to understand your request better. If you would like more information about your rights or to exercise any of your rights, please contact us.